If you know there will be a valid reason why you cannot submit the work at the given date you must contact the Student Office as soon as possible. You should complete a Special Considerations form, which should provide adequate detail of the reasons why you are seeking an extension. Your completed form should be submitted to the Student Office who will arrange for your request to be reviewed. The Student Office will contact you via your University email account to let you know once approval has been made. It is your responsibility to request an extension in a timely manner.
The relevant request form is available here:
Here is the procedure:
- The maximum extension that can be applied for is one week, except for PSYC 3003 and PSYC 3005, which may be allowed longer. If one week is not sufficient and difficulties are interfering with your studies for longer periods of time these should be discussed further with Psychology Student Support (Email: firstname.lastname@example.org) and addressed via Special Considerations.
- You should complete the form, and submit it together with supporting documentation (see next point) to the Psychology Student Support point (room 4001, Level 4 in Psychology) or to the Students Office (Level 2 in Psychology) or by email to Psychology Student Support at email@example.com. You should submit the form 48 hours before the original coursework deadline expires, or failing that as soon as possible afterwards.
- If you do not have supporting documentation at the time of submitting the form, then you should note on the form that supporting documentation will be supplied later, and supply it by the end of the Semester. If supporting documentation is not supplied later then late penalties will be applied even if the extension is initially approved in the absence of documentation. In some cases, a qualified member of staff, usually your Personal Academic Tutor, can write a letter of support for the application.
- Once the form is received, the extension will be approved or rejected by Psychology Student Support (firstname.lastname@example.org) as soon as possible (usually within two days).
- Once the deadline is approved, the form will be processed by the Student Office to add the extended deadline to the assignment submission system.
- Until you have received the outcome of your request from Psychology Student Support, please assume that the original deadline stands. You will be informed of your new deadline or that your request has been declined as soon as possible.
- If an extension is approved and you feel that the assignment was still affected by your circumstances, please submit Special Considerations.
If you cannot for some valid reason promptly complete and submit the relevant form to the Student Office, then please notify the Student Office (Email: email@example.com) and Psychology Student Support (Email: firstname.lastname@example.org). Alternatively, arrange to have someone else either contact these parties or submit the form on your behalf.
Only a limited number of deadline extensions can be requested without the student’s fitness to study undergoing review, and the possibility of voluntary or involuntary degree suspension or termination being considered, following sympathetic consultation with the Director of Student Support. A guideline here would be: no more than three requests for an extension for the same reason, and no more than six for any reason, in the same year.
For more information on University of Southampton regulations about deadline extensions, programme requirements, and suspensions, please see the following links:
- University Regulations on Attendance and Completion of Programme Requirements.
- University Regulations on Transfer, Suspension, Withdrawal and Termination.
Other action may also be taken by the University in accordance with its Regulations.