· Transport booked through reputable coach company.

· If schools are making their own way to the university they are responsible for ensuring the health and safety of the group.

· School staff to check participants on and off buses.

· School staff to ring parents of any ‘no shows’ to check reason.

· School staff to check visitors back on buses.

· Any remaining participants will be the responsibility of university staff; if necessary a taxi can be ordered.

· Clear indication in joining instructions that pupils will be expected to pay for any damage caused.

· A copy of the university insurance policy has been circulated.

· All participants to complete and sign the code of conduct; all incidents to be referred to Outreach Office; procedures in place to send a participant home if in breach of code of conduct.

· Teachers will be accompanying participants on the coaches.

· Visitors, student helpers e.g. ambassadors and staff will be briefed on emergency procedures including fire alarm at start of event.

· Emergency exits and fire assembly point identified at start of event.

· Register to be taken upon exit.

· Participants declare any known medical conditions/allergies on consent forms completed prior to the event taking place and university and school staff informed of these in advance.

· University and school staff made aware of how to seek medical assistance (designated first aiders, emergency numbers).

· Clear statement in code of conduct and joining instructions that any damage must be paid for.

· University’s standard procedures in terms of marking property etc.

· A copy of the university insurance policy has been circulated.

· Groups will be advised to use safest route and pedestrian crossings.

· Keep teams together, brief student helpers on emergency procedures.

· Pupils will be accompanied by university staff, student ambassadors and teaching staff.

· Warning about access to restricted areas to be included in programme and information on this to be included in briefing at the start of the event.

· Student ambassadors and participants to be made aware of fire procedures and nearest exit. Register to be taken at fire assembly point immediately on exit.